WHSMBO · Anaheim trip · v1 · Nov 5, 2026
How your data is treated
Short, plain-English note for families using this registration portal. This is not a lawyer’s privacy policy, and it does not claim HIPAA compliance or district approval.
What we collect
- Family account details (name, email, phone, password for sign-in).
- Student registration (name, grade, ensembles, travel prefs, roommate notes).
- Survey and chaperone answers you choose to submit.
- Permission and medical form answers you fill and e-sign here, plus any files you upload (for example a signed scan).
- Payment status we record for the trip (deposit / scholarship request / demo markers). Card numbers are never typed into this site — Stripe checkout is separate when it is turned on.
Why we collect it
So Woodside High School Music Boosters Organization (WHSMBO) can plan and run the Disney / Anaheim trip in May 2027: who is going, forms, rooming, deposits, and chaperone planning.
Who can see it
- Your family account — after you sign in, you see your own household’s information.
- Trip ops — a small allowlist (currently organizers such as Sean Tippett and Nick Gaydos once granted). They use a private ops dashboard to help families and the trip, including downloading filled forms or uploads when needed.
- Not the public board demo — the demo dashboard uses fictional families only. It cannot pull real medical or permission files.
- We do not sell your data.
How it is stored
Data lives in this trip’s Cloudflare Worker account: structured answers in a private D1 database and uploaded files in a private R2 bucket. Access to real family files goes through signed-in APIs, not a public folder. We are not claiming extra encryption details beyond what Cloudflare’s platform provides for those products.
E-sign vs school paperwork
E-signing permission or medical forms in this portal means WHSMBO has collected your answers for this trip. The school or district may still require their own process, wet ink, or another system later. Saving here does not by itself mean a form has been filed with SUHSD unless organizers confirm that path.
How long we keep it
Retention after the trip is still to be decided with trip organizers. If you want something corrected or deleted sooner, email the contact below and we will work with organizers on a reasonable request.
Questions or deletion requests
Email sean_tippett@woodsidemusic.org.
Medical answers are sensitive. Limit who you show a downloaded PDF to. This note may be updated as organizers finalize retention and school return paths.